NSA-PCS Business Meeting
October 2, 2008
Chelan, Washington
Call to Order
The meeting was called to order 1:00pm October 2, 2008 by PCS Vice Chair Kelly Toy. The current Chair, Teri King, was unable to be here at this conference due to other commitments.
The following members and interested people signed the attendance sheet: Kelly Toy, Randy Hatch, Cathy Stanley, Tamara Gage, P. Sean McDonald, Colleen Burge, Lisa Crossen, Joth Davis, Michael McHugh, Leif Rasmuson, Earl Steele, Adam Brisbois, Dan Barth, Brian Allen, Brent Vadopalas, Peter Becker, Russ Herwig, Kristi Straus, Mark Camara, Brett Dumbauld, Lizzie Oberlander.
Adoption of 2008 agenda
The 2008 agenda was adopted with an addition of a discussion of the need for an NSA tablecloth.
Adoption of 2007 minutes
The 2007 minutes were adopted with the addition of Marcia House, Adam Brisbois and Cathy Stanley.
Kelly asked everyone to review the minutes from the 2007 business meeting for any errors or changes. Since the 2007 Secretary, Lizzie, was unable to attend the 2007 meeting, the minutes were compiled from notes that Kelly Toy, Randy Hatch and Don Velasquez had taken at the 2007 meeting.
Treasurer’s Report:
Treasurer Randy Hatch presented the budget report. As of the 2007 Annual Meeting, the balance in both accounts (Ken Chew Student Endowment Fund and NSA-PCS checking account) was $12,605. We made $2,886 at last years meeting with additional income from NSA-PCS dues and the sales of the last of the famous lime green NSA-PCS t-shirts.
Overall, we had very few expenditures in the last year. Expenditures included abstract costs which we got caught up on this year; we had two years of abstracts costs to take care of. For the Net Funds, NSA-PCS took in $4,141 and spent $5,209 with a net of $-1,068. We now have $11,536 remaining for both accounts. The Treasurers Report was approved as presented.
Old Business:
Fund raising efforts:
Cathy Stanley helped to come up with a new t-shirt design (the geoduck “dig it”) and they seem to be selling good so far. The Board has discussed a series of shirts to be released on a limited basis to support the Ken Chew Student Endowment fund.
The lack of response this year for donations to the silent auction for PCS NSA was noted. A suggestion was made to organize a raffle to encourage more auction items. About 20 of the 80 donations were PCS NSA of which 10 came from the officers. A person to spearhead the auction is essential to be successful.
Details of the raffle need to be developed and presented to the membership.
Graduate student to NSA National Meeting
2009 will be the first year that NSA-PCS will be providing for the best graduate student paper award of $500 towards going to the NSA National meeting as previously voted upon. If the first place student declines, then the second runner up will get the prize.
Donation to National Student Endowment Fund
A motion was made and passed to send a check for $500 to the National Student Endowment Fund campaign drive to help raise awareness of NSA-PCS.
Tablecloth
It was decided that we still try to get an NSA tablecloth for next year.
New Business:
Web Page
Craig Dolphin is no longer able to maintain the web page. Peter Becker suggested that whoever sets up the web page can install a blog style freeware that makes it easy for someone to modify the site. Randy asked for volunteers but there were none so Randy said he’d look into it.
Fundraising
It was suggested that we offer any remaining t-shirts on the website and come up with NSA-PCS hats.
A fundraising dinner or breakfast was suggested.
Brian Allen suggested a calendar for a fundraiser. Joth volunteered Sean McDonald to organize getting photos from everyone and said that he’d help as well. It was discussed that people could email photos to Sean &/or Joth and they would select seasonally appropriate photos for the calendar. It was suggested that the NSA-PCS calendars be sold at the National Conference.
Update on the NSA National Meeting
Joth said that the meeting was a very nice celebration of the 100 years of NSA. There was a hall of photographs celebrating the history of NSA. They also had about seven “Titans of Aquaculture” telling their stories of aquaculture. There is a lot of planning going into next years Savanna meeting and then the year after that, the meeting will be in San Diego.
Timing and Location of 2008 meeting
The general reaction was that the location was great but the timing was bad. The timing should be before students go to school. The problem with that were the hotel costs and the big price break that you get after summer. The students thought that having the meeting much later in October would be better than at the start of October. It was difficult to leave for a conference when classes were just starting.
Should NSA-PCS change it’s affiliation to another organization?
Joth thought that there would be a lot of hurt feelings if NSA-PCS were to leave its affiliation with PCSGA. He suggested that we could have a more formal relationship with the Sea Grant winter meeting. That meeting is in the Olympia area and could generate more interest for the management aspect such as DNR, DOH, WDFW. He’s not suggesting pulling out of this affiliation but instead, doing both if Teri King is interested. He thinks that an affiliation with Sea Grant could be good exposure for NSA-PCS.
Brent volunteered to talk to Penny, Rachel and Pete Grainger of Sea Grant about this. Russ Herwig works part-time for WA Sea Grant and said that he thought it was a great idea. Joth proposed that we try this in March as an experiment. It would be a great venue for floating research ideas and getting feedback. Joth thought that we’d get support from NSA on this and because some researchers aren’t necessarily interested in aquaculture, we may get more researchers coming to the Sea Grant conference. Joth suggested a steering committee to look at doing this in the next month. Volunteers for the steering committee: Peter Becker, Russ Herwig, Brent Vadopalas and Joth Davis. Lizzie Oberlander asked if interest in this meeting would be diluted but Joth didn’t think so. He thought that it should be viewed more as expanding and looking at resource issues that aren’t discussed at this conference.
Topics and Session Organizers
¨ Native Oyster Restoration -Brian Allen
¨ Effects of Geoduck aquaculture – Glen VanBlaricom & Sean McDonald
¨ Genetics & Broodstock – Mark Camera
¨ Abalone Restoration – Brent Vadopaulas
¨ Invasive species – Steve Booth
Election of New Officers:
It was suggested that we look into staggering officers, electing in one year the Vice Chair and Secretary and in another the Chair and Treasurer, with two years in a position. Members at Large would be one-year commitments. The Board needs to review potential changes to the Bylaws and bring them to the membership at a future date. Kelly Toy noted that Teri King had agreed to be the Chair again if elected and that this was the last year for her and Randy. Perhaps, the Chair and Secretary should be elected one year, with the Vice Chair and Treasurer elected the next year.
It was moved and seconded to retain the current officers.
Members at Large Nominations: Tamara Gage, Kristi Straus, Lisa Crossen and Jenni Whitney
It was moved and seconded to elect: Tamara Gage, Kristi Straus, and Lisa Crossen as Members at Large.
Other Items:
Lizzie commented that she thought this group had more potential than just planning meetings. She mentioned the Vibrio talk today and noted that water quality testing could be an NSA function. Joth suggested an annotated bibliography for resources for the shellfish industry for the West Coast. For example, he was interested in Alan’s references today for his presentation on larval development. Peter Becker suggested Endnote for an annotated bibliography on the website. As an academic resource, he said that you could post academic research online.
Meeting adjourned.
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